Administrative Assistant

MSD is an innovative, global healthcare leader committed to improving health and well-being in 140 countries around the world. We continue to focus our research on conditions that affect millions of people around the world - diseases like Alzheimer's, Diabetes and Cancer - while further expanding our strengths in areas such as vaccines and biologics.


We are seeking an experienced Administrative Assistant who will provide an excellent support to our Managers. In case you are interested to join our unique team, you shall continue reading. We aspire to be the best healthcare company in the world and are dedicated to providing leading innovations and solutions for tomorrow.


Your day to day responsibilities would cover:

  • Managing Manager/s calendar, further agenda
  • Organisation of meetings (from 1:1 up to meetings for 50 people), booking rooms, materials preparation
  • Organisation of manager/s travel (tickets, accommodation, cars etc.)
  • Creating expense reports, sending for approval, tracking the progress
  • Scheduling variety of meetings (even interviews for candidates)
  • Support to the whole team for any administrative/company related requests
  • Working with the internal financial system (SAP) - offer requests, purchase orders creation, invoice handling
  • Cooperation with the administrative team in Prague and abroad

Who are we looking for?


Someone who:
  • Is fluent in English (written and spoken)
  • Possesses very good organisational skills
  • Has got very good communicational skills
  • Is the master in time management
  • Can operate outlook –  especially calendar management
  • Can work with Excel/Power Point – average level is sufficient
  • Is a positive person and acts as a team player (crucial)

In case you do have previous experience in administrative area, we consider that to be your advantage!



We offer:
  • Job sharing is possible - 2 half timers are possible
  • Competitive remuneration
  • Position in a leading global healthcare company
  • Challenging career
  • Professional growth based on performance
  • Innovative and flexible working environment
  • Wide range of benefits
 

Your role at MSD is integral to helping the world meet new breakthroughs that affect generations to come, and we’re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At MSD, we’re inventing for life.

I want to join

I'm applying for:

Administrative Assistant

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What Personal Information is used and how long is it retained?

Taleo* uses Personal Information such as your name, contact information and other information necessary for the application process. This information may be used by the Human Resources (HR) organization to contact you at any time during your candidacy for employment, to send you announcements, or request other types of information as required. The retention period for Personal Information in Taleo is two years, which is the length of time that the company has determined the information is necessary for the purposes described in this Privacy Notice and User Agreement.

 

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Access to Personal Information in Taleo is limited to you, HR Personnel and limited IT support personnel, based on specific security roles and standard data authorization as outlined for all HR applications. Additionally, some countries utilize third party recruiters that will also have access to the information you input into Taleo. Taleo is hosted by a third party vendor, Oracle, based in the United States. Oracle may also use additional third party vendors to process personal data. Oracle has contractually committed to protect Personal Information and to process it only as instructed by our company, including the destruction of the Personal Information at the end of the retention period. Oracle has certified its compliance with the EU-U.S. Privacy Shield Framework for processing employee related Personal Information.
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How do I update, correct or delete Personal Information in Taleo?

You have the right to access, rectify and delete your Personal Information that you provide and maintain in your Taleo Profile at any time. You can also request that the information be removed from our database by contacting the company’s Privacy Office. At any time you may decide no longer to use Taleo, raise a concern or make a complaint about your privacy or use or sharing of Personal Information about you by contacting the company’s Privacy Office.

 

End-User Agreement

Your agreement is required to use Taleo. If you agree to the terms, conditions and obligations described in this Data Privacy Notice and User Agreement, click on “I accept”. If you do not agree, do not click on “I accept”, and the application process will discontinue.

 

BY CLICKING “I ACCEPT”, I AUTHORIZE MERCK & CO., INC., KENILWORTH, NJ. USA, WHICH OPERATES AS MSD OUTSIDE OF THE USA AND CANADA TO STORE PERSONAL INFORMATION ABOUT ME IN A DATABASE MAINTAINED BY OUR THIRD PARTY VENDOR, ORACLE CORPORATION, LOCATED IN CHICAGO, ILLINOIS, UNITED STATES (HEADQUARTERED AT: 4140 DUBLIN BOULEVARD, SUITE 400, DUBLIN, CALIFORNIA 94568 UNITED STATES) AND TO PROCESS, TRANSMIT, USE, AND DISCLOSE PERSONAL INFORMATION ABOUT ME FOR PURPOSES OF THE APPLICATION PROCESS, FOR SENDING ANNOUNCEMENTS OF FUTURE JOB OPPORTUNITIES AS THEY BECOME AVAILABLE OR FOR ADMINISTRATION PURPOSES. SUCH DATA WILL BE TREATED IN ACCORDANCE WITH APPLICABLE LEGAL REQUIREMENTS OF THE COUNTRY OF SUBMISSION, THE COUNTRY IN WHICH A POSITION IS LOCATED WHOSE LAWS MAY NOT PROVIDE THE SAME PROTECTION AS THOSE IN THE COUNTRY IN WHICH I AM LOCATED, AND, WHEN USED IN THE U.S., WHERE APPLICABLE, WITH THE COMPANY’S CROSS BORDER PRIVACY RULES POLICY.

 

* What is Taleo?

Taleo is the global web-based applicant tracking platform used by Merck & Co., Inc., Kenilworth, NJ. USA, which operates as MSD outside of the USA and Canada, to enable the Company to source, assess, track and hire internal and external talent. The primary business purpose of Taleo is to facilitate an effective, consistent and efficient company-wide staffing process, through a single, integrated and automated global system of record for candidates and employees. Some collection and input of personal information by candidates in Taleo is required to facilitate the staffing application process. None of the information collected in Taleo is required by law.

 

Note: Merck & Co. Inc Kenilworth, NJ. USA, is known as Merck Sharp & Dohme or MSD in most countries outside of the U.S. and Canada.

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